If you’re planning an event and expect two to three times the number of attendees than you normally have on a Sunday, there are several extra items you’ll need to consider. These tips come from lessons learned during meetings I’ve conducted after big events.
#1 – Traffic
If you’re expecting high traffic volume for this event and want to close part of a road to outside traffic, coordinate with local police/transportation authorities for road closures. This may require applying for permits, so make sure you know the timing involved in submitting and receiving approval on those permits for your area. Also, consider requesting officers to direct traffic before and after the event.
#2 – Parking
All those cars need a place to hang out during the event. Consider how many attendees, staff, and volunteers you expect versus how many parking spaces you have available.
If demand exceeds supply, talk with local businesses or property owners about possibly using their parking lots during the event.
#3 – Security and emergency preparedness
We don’t like to think this way, but it is possible you’ll have an emergency at your event. An attendee may become seriously ill,…Continue Reading